How to Annotate and Markup PDFs in Easy Steps in 2022?

To annotate and Markup PDFs, we need to be skillful ready to use the right software for the task. PDF is short for Portable Document Format, and it’s an important technology that lets you view and print documents in an identical way, regardless of which computer or device you use. 

Tons of organizations and government agencies use PDFs as a way to ensure that data files are as consistent as possible, whether they’re viewed on a desktop computer or mobile device.

PDF is also a way for you to protect your work from being altered so that the only person who can edit your documents is you. That’s why PDFs are used for sensitive information like tax returns and legal documents.

Need of the Best Tablet for Annotating PDF

If you are a student, teacher or a professional who needs to annotate PDFs, you must have the best tablet for annotating PDFs. Annotation is a very important part of academic and professional life. There are specific tablets which are more comfortable to write on compared to others. Users can choose from traditional ones with stylus or even others that come with touch screens.

There are different types of tablets available in the market. Some users prefer large screens, some prefer lightweight ones and some prefer portable ones. There are also tablets available with better battery life than others on brandvela. Some companies do not offer a warranty for their products and it is better to avoid such products.

So How Do You Create Your Own PDF?

1: Open your desired document either from a .doc file or a .html file (if you want to convert websites into a pdf document).

2: Click on “File” and then click on “Create PDF” once the window opens click on “Save as…”

3: Change the “Save as type” from “Web Page” to “Adobe Acrobat (PDF) – Complete.” Click Save.

4: Upload your newly created pdf to Google Drive and then open it up in Adobe Acrobat. You will see something like this.

Step 5: And there you have it! An annotatable Adobe Acrobat (PDF) document is ready.

Problems with PDFs

It is the default file format of most documents and forms. Being able to use the power of Adobe Acrobat or the free PDF annotation & markup software on your computer to annotate, mark up and create PDFs is a must-have skill for today’s small business owner.

To be able to highlight text, underline it, strikethrough it, add notes, highlight important terms or numbers, draw shapes and more, can increase productivity and save you time.

The problem with PDFs is that they don’t allow users to make annotations. If you want to highlight or add notes to your PDF document, it’s impossible to do so without the help of a third-party tool such as Adobe Acrobat Pro or Nitro Reader. But there are free alternatives to those paid products, and all you need is a computer and the right software — both of which you have!

There are several ways to solve this problem, one of which is to use a third-party application like Adobe Acrobat Pro or Nitro Pro, but these applications are paid. If your organization allows you to use free software, then you can use Foxit Reader and Microsoft OneNote for annotations. These are both free applications, which makes them the perfect choice for companies that want to save money on software costs.

PDF readers make it possible to view and interact with documents in much the same way as using a physical document. Most PDF readers offer annotation tools that allow you to highlight text and add notes, as well as other editing features.

Standard PDF Readers for Annotating and mark-up PDFs

Adobe Acrobat Reader DC

Adobe Acrobat Reader is one of the most popular PDF readers available. It offers a range of annotation tools, and like other Adobe products, it’s easy to use and integrates with other Adobe Creative Cloud products. Accessing all its features requires an Adobe account and a subscription to Adobe Document Cloud. Once you have an account, you can access your documents from any device.

Foxit Reader

Foxit Reader is another popular PDF reader to annotate and markup PDFs. It allows you to annotate and edit your PDFs. It includes a range of annotation tools, including sticky notes and highlighters ⏤ similar to a word processor ⏤ as well as drawing tools for adding shapes or signatures. You can also encrypt your documents for extra security. Foxit Reader doesn’t require an account to use but does offer free cloud storage if you sign up for one.


Notability is an app for Mac and iOS that lets you take notes, highlight, draw and more on PDFs. You can also import other files such as Word documents, edit them then export everything back to the original format. The app comes with a pen tool, highlighter, eraser and a variety of tools for editing images. It also has a built-in camera for capturing pictures and videos, which you can mark up with text and annotations.

You can sign in with your Google account to sync your notes across devices.

iAnnotate PDF

iAnnotate PDF is an Android app that lets you mark up PDF documents. It supports auto-detection of document pages, so you can easily scroll through your document or zoom in on specific parts of the page. There are also tools to annotate text within the document including text highlighting, underlining and strike-through effects. You can also use the app’s drawing feature to add shapes to the PDFs. The “outline” tool will let you draw lines around important parts of the document, while the “mask” tool will let you hide sensitive information from prying eyes.

Steps to Annotate and Markup PDFs

The following are several steps to annotate and markup documents:

  1. Open the PDF that you want to annotate and markup PDFs.
  2. Tap on the Pencil icon. You will see a list of tools that can be used to annotate PDFs. These tools include Highlighter, Underline, Strikeout, Drawing, Note, Rectangle and Oval. Each tool can be used in different ways as detailed below:

Highlighter – Use this tool to highlight text and images using a variety of colors. You can also add comments on highlighted content by selecting it and clicking on the Comment icon.

Underline – Use this tool to underline text within your document. As with the Highlighter tool, you have the option of adding comments on the underlined text by selecting it and clicking on the Comment icon.

Strikeout – This tool is used to draw a line through some text within your document. Again, you can comment on any strikeout added by selecting it and clicking on the Comment icon.

Drawing – This tool allows you to draw whatever you want within your document regardless of whether there is any text there or not. This tool even allows you to use different colors.

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